Manage logistics and communications for data collection

The telephone game

Key action illustration

District and program staff play an essential role in ensuring that quality data are gathered methodically with minimal disruption to the school sites themselves. Be proactive in handling logistics and communications to identify potential problems, provide necessary supports, and anticipate changes to the data collection plan your evaluator develops.

Resources

TOOL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Creating a Data Collection Plan That Works (.doc 173 KB)

Consider these logistical requirements for implementing a successful data collection plan.

Preview Document


SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Illustration: Overview of Steps for Ensuring Quality Data (.pdf 237 KB)

Preview the steps involved in improving and maintaining data quality.

Preview Document


SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Process Steps for Ensuring Quality Data (.pdf 338 KB)

Use these process flow charts to plan, implement, or evaluate your data collection process.

Preview Document


SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Timeline for Data Collection and Analysis (.pdf 302 KB)

See how one evaluation team outlines key evaluation tasks and allocates time to address issues with instruments and data collection.

Preview Document


SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 What a Data Dictionary Does (.pdf 251 KB)

Review this quality control mechanism that both data programmers and users can use to ensure that data needs are addressed.

Preview Document


SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Obtaining Appropriate Consents for Collecting Data (.pdf 231 KB)

Learn about the requirements of an Institutional Review Board (IRB) related to obtaining consent from research participants and maintaining their confidentiality and anonymity.

Preview Document


Extra Resources for MSAP Rigorous Evaluation

SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Successfully Collecting Data From Comparison Groups (.pdf 262 KB)

Review these tips for building the cooperation and trust you need from comparison groups to ensure you collect high-quality data.

Preview Document


SAMPLE MATERIAL Sep 2b3087601b85958cc10f19397fa72cfc5c511e73b497561ed091d69a83caf3d9 Communication With Families About Experimental Design (.pdf 238 KB)

Consider how this letter to families helps prevent misunderstandings while garnering support for an evaluation's data needs.

Preview Document


TIP

You have to earn people's trust by not just adding to their plate. Create data collection efficiencies and try to show how an evaluation can help them see growth. Here we have built up trust so that if we ask for data, they know that we really need it and will put it to good use.

Karla Fawbush, Northwest Suburban Integration District, MN

TIP

Share a thorough inventory of existing data (school, district, and state level) with your evaluator. You may save time and money by limiting the amount of new data you need to collect. This process might also reveal that you don't have the information needed to complete the evaluation as designed.

REMEMBER

Highlight photo

Keep in mind that smaller districts may not have the infrastructure or processes in place to collect the data they need. Your evaluation questions may need to be revised based on what data are available.

Kim Morrison, Winston-Salem/Forsyth County Schools